Imagine having a Smart Assistant working for you 24/7/365, allowing you to spend more time with your clients and growing your practice.
We’ll be right by your side with help, advice and training for as long as you want it – we’ll not leave you high and dry!
The Weekly 'Keap Clinic'
Even for simple-to-use systems, getting the most out them can seem pretty daunting. Our weekly Keap Clinic calls are your 'safe place' where no question is too basic or too silly. Drop in to the weekly Zoom calls when you need some help or advice. Our Grow and Pro packages each include one month FREE access to live calls and (coming soon) our archive of recordings.
AND with Keap Pro, you also get...
What is Keap Grow?
Find out in this short video tour of Keap Grow…
What is Keap Pro?
Keap Pro gives you everything in Keap Grow plus a whole lot more…
The 3-Step Setup Process
Why work with me and my team?
How it Works
Getting you set up is super-easy.
To ensure you know what information we need, and avoid the email ping-pong uncertainty around this can create, we use a Content Collection System (ContentSnare).
Bitesize guides will help you through every step of the process.
Get in touch if you become stuck at any point.
This short video shows you what to expect…
What do you get
£39/month+ £97 setup
£97/month+ £197 setup
|Software Package||Keap Grow||Keap Pro|
|Quotes, invoices & payments|
|BONUS TOOLS & PROCESSES|
|- Automatic Follow-up Emails|
|- Send weekly emails for a year|
|- Request feedback|
|- Quickly add email|
|- 'Before our meeting' email|
|- 'Cancelled appointmens'|
|- Lead magnet eBook|
|- Full setup|
|- Training (delivered online via Zoom with recording made available after)||45 minutes||1 hour|
|Access to weekly Keap Clinic Zoom call help sessions||Free for 1 month||Free for 1 month||Buy Now||Buy Now|
Bonus Tools & Processes Explained
We have created an exclusive set of bonus tools and processes that will be loaded into your Keap Pro app when you sign up for Smart Customer Management & Automation.
They come ready to customised with your own details and content.
Does the prospect of drowning in 10 years-worth of client paperwork and notes have you weeping into your pillow?
Clear the clutter and chaos of filing cabinets overflowing with folders and papers by storing your client documents online.
To make this easy for you, your Keap Pro app will come with our bonus tool #1: Automatic Creation of Client Folders.
Working with your Google Drive (your filing cabinet in the cloud), when the first paid consultation is booked, a folder for the client will automatically be created.
Creating the same client documents over and over can be a real pain. Bonus #2 takes some of the hassle out of this for you.
When the client’s Google Drive folder is created, it will also have your client starter documents automatically added. The documents will be created from pre-made templates and have the client’s details pre-filled where necessary.
What the heck is lead magnet? First, let’s talk about what a lead is: typically, it’s a potential client for your practice.
A lead magnet is a piece of content that attracts the type of leads you want for your practice.
Lead magnets come in a variety of forms:
- An ebook/PDF whitepaper
The one thing that lead magnets all have in common is that they offer value. What you offer should be valuable enough for a person to want it badly enough that they will give you their details in return. That means no selling! What you put in a lead magnet needs to be informative and solve a problem your target audience experiences.
When you put together your lead magnet, think about your audience’s pain points and ask yourself if you’re solving them. If you can say ‘Yes’, then you have yourself a great lead magnet.
The main reason lead magnets are used is to grow your email list. Once a person has given permission to email them, you can build a relationship with them.
If you’re struggling to think of what you could create for a lead magnet, we can help.
Bonus #3 includes:
- a website form for capturing leads’ names and email addresses;
- delivery of the lead magnet via email where the recipient clicks a button in the email to access it;
- reminders are emailed to the lead if they don’t click the download button within a certain period of time;
- once the lead magnet has been accessed, follow-up emails are sent inviting the recipient to schedule an initial consultation.
Ideally, your new lead will be ready to book for paid therapy after their initial consultation.
But, what if they’re not?
Bonus #4 will automatically send a series of follow-up emails that can tell them more about how your therapies work, the benefits, and how to book.
The emails can be stopped when an appointment is subsequently booked.
If your lead does not go on to book paid therapy sessions, or they don’t even book an initial consultation, it’s still worth keeping in touch with them. It may just be that they’re not quite ready to take that next step yet. This is done by bonus #5.
A long-term nurture ‘campaign’ sends out regular content at timed intervals for you automatically. Your Keap Pro app keeps track of exactly where every one of your leads is in the campaign, which email they’re to receive and when it’s to be sent to them.
If they do book an appointment with you, no matter where they are in this campaign, they can be pulled out of it automatically.
Long-term nurture campaigns are ideal for keeping you uppermost in your lead’s mind when the time comes for them to take that next step.
And this can all be done for you automatically, even while you’re asleep.
How did your last consultation go? Is your client happy? How can you find out? After the consultation, an email can be sent to your client with a simple request: “How do you feel your consultation went? 😊, ok or ☹?”
If the client clicks the smiley face 😊, they can be invited to leave reviews on Trustpilot, Facebook and Google My Business.
However, if they click on ‘OK’ or the frowny face ☹, you can be automatically notified, and a task created for you to contact them to find out why they feel that way. This gives you the opportunity to turn a potentially unhappy client into a fan because you took the time to ensure they feel cared about.
You’ll not want the relationship with your client to end after their final therapy session. Bonus #7 will help you keep in touch with clients after their final session.
This could be follow-up advice and tips, well-being information, etc., which is sent out a regular, timed intervals over months or even years.
Your clients will appreciate the information and you’re remaining uppermost in their mind for when they may need more help or a ‘top-up’ session.
Grow & Pro Setup
See above for pricing
See above for pricing
|Google Calendar Synchronisation|
|Payments via Stripe and PayPal|
|Setup of appointment types|
|BONUS TOOLS & PROCESSES|
|Customisation of all emails|
|Automatic creation of pre-populated client documents in Google Drive folder|
- capture of lead’s name & email address
- Deliver lead magnet via email
- Send follow-up emails encouraging sign-up for initial consultation
|Initial consultation follow-up|
|Long term nurture|
|Long term ‘keeping in touch’|
|Training (delivered online via Zoom with recording made available after)||45 minutes||1 hour||See Pricing||See Pricing|
More ways we can help...
Need anything explained further?
While we’ve made the whole process as simple as possible, you’ll likely still have some questions. So, let’s jump on a Zoom video call and get them answered for you.